New CMS Program ends monthly invoicing nightmare!
Job Management System
Stage 1- upgrade from tedious spreadsheet and paper system.
CMS have recently completed stage 1 of the Job Management System for a valued long-standing client. The major fulfilment company required a comprehensive system to replace a cumbersome spreadsheet and paper based method of handling and tracking of jobs. Additionally the client also needed to discover a way to end the two-day a month invoicing ?nightmare?.
The Challenge
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Replace cumbersome spreadsheet and error prone paperwork with a seamless program to manage numerous jobs for their clients.
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Import Job details from another system.
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Capture and hold job data until job completion to stop jobs ?falling through the cracks?.
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Provide an efficient, hassle free invoicing procedure.
The Custom Made Software Company Solution
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Jobs are assigned costs and charges then staff update job progress as they complete the job.
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Job sheets can be printed for any job showing completed work and remaining work to be done giving an ?instant? overview of outstanding work.
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Invoices can be created either on completion of a job or progressively enabling faster invoice payment and resulting in stronger cash flow.
Reports built into the program:
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show the invoiced totals by client and job
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show incomplete jobs
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show completed but unbilled work
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show projections
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show historical comparisons.
Stage 2- integration of the new program with existing software.
The next stage of development will integrate the system with other existing systems, such as the accounting system and the delivery dispatch system. This system will eventually be the core management structure for the company and is already well on its way to boosting the company?s productivity.
Benefits:
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Saves time |
Instant reporting on job progress |
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Reduces errors and maximises efficiency |
Efficient job management prevents jobs falling off the system. |
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Maximises productivity |
Tracking reports enable management to be on top of progress. |
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Improves profitability |
Integrated system of job costs and invoicing supports correct billing. |
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Supports management efficiency |
Instant overview of outstanding jobs and invoicables. |
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Improves cashflow |
Immediate generation of invoicing shortens outstanding debt cycle. |
